Dynamo

Overview

Documentation Published on Tuesday, April 8, 2025

Dynamo is a comprehensive business management software package, designed and developed by Excellware, Inc.   Dynamo's roots go back to 1974, and it has been improved consistently for over 40 years.

The Dynamo software is well suited for any wholesale distribution company such as electrical, plumbing, fluid power, auto parts, fastener, welding supply, industrial supply, janitorial supply, etc.  It is well suited for businesses with counter sales, whether cash, credit card, or accounts receivable charge.

With its Quick-Sale and integrated credit card features, it is also well suited for individual or retail store chains.

Dynamo supports businesses such as office equipment dealers, golf car dealers, and any business with serialized inventory.

Dynamo supports businesses with rental transactions including contractor equipment supply, photography equipment rental, etc.

Just show me the top 10 reasons to use or upgrade Dynamo.

System-Wide Features (System Management Software)

• Single key "hotkey" used to access any other program, and then return to the exact point when the hotkey was touched.
• Flexible and consistent data entry conventions utilizing the left/right arrow keys and editing keys such as Insert, Delete, Home, and End.
• Reports can be printed to laser printers, copiers, fax machines, sent via internet email, stored as PDF files both locally and in cloud storage.
• Supports one to hundreds of simultaneous operators.
• Easy-to-use menu based program selection.
• Flexible security system limiting access to complete menus of applications or selected items on a menu.
• Dynamic files that are limited only by available disc space.
• System Activity Log that can report operator activity by menu selection.
• Supports multiple companies, branches, and warehouses within a company.
• Work from home or on the road just as if you were at the office.
• Internet access provided for technical support, problem investigation, and installation of software enhancements.
• Ability to send messages to any computer operator including telephone call messages, broadcast message to groups of operators, etc.  Messages can be received immediately within any Dynamo application.
• Ability to fax, email, and print word processing like memos with interface to customer and vendor contacts for retrieving names, fax numbers, and email addresses.
• Comprehensive Server backup status report emailed to system administrator each night.

Base Application

This required module includes Sales Order Processing including Point of Sale or counter order processing, file maintenance functions for customers, items, and related files, inquiry functions, sales analysis reports, and more.

• Customer selection by customer#, alpha-sort name, telephone#, contact name, zip code, or invoice#.
• Item selection by item#, starting characters of item#, vendor part# (for multiple vendors), any word or words in either of two lines of description, equivalent part#, UPC bar code#, or internal bar code#.
• Flexible customer inquiry including multiple contact information, sales charts, word processing like notepads, sales history by item, product category, product class, and total, stored for as many years as desired, and more.
• Flexible item inquiry including inventory totals and open transaction detail, sales and purchase history, word processing like notepad, serialized item purchase history, and more.
• Flexible pricing with customer exceptions, promotions, quantity break pricing and price calculation based on cost and target gross margin.
• Import vendor prices and costs from spreadsheet without manual entry.
• Flexible terms of sale including 30-60-90 day terms and other multiple payment options.
• Supports credit card payments with optional automatic card verification and authorization with direct deposit to your account.
• Posts sales directly to the general ledger.
• Support for hundreds of ship-to addresses per customer with easy selection from list.
• Easy-to-use list-based selection of branch, warehouse, salesman, terms, sales taxing authority, etc.
• Export customer names, addresses and contact information for mail merge applications.
• Can import vendor price lists to create or modify item and item price records.
• Can create sales orders from orders received via Electronic Data Interchange (EDI).

Inventory Control

• Tracks each product receipt individually using LIFO or FIFO.
• Supports multiple warehouses and direct shipments to customers.
• Supports assortments/assemblies/kits.
• Supports fractional quantities.
• Provides printing of bin location labels, both in batch and one at a time as locations are assigned or changed.
• Provides automatic calculation of minimum stocking levels and ABC value.
• Physical Inventory programs assist counting and reconciling inventory variances.
• Supports multiple item numbers that share the same physical inventory.
• Supports items that are sold in piece as well as case quantities, with automatic transfer of material from case to piece items as required.
• Multiple UPC bar codes per item with associated box quantity.

Serialized Inventory

• Tracks each serialized product from purchase through sale and beyond.
• Serialized inquiry by item and customer.

Purchasing

• Manual and computer generated purchase orders.
• Automatic faxing and/or emailing of purchase orders directly from Dynamo.
• PO Receipts update inventory accounts in General Ledger.
• Support for surcharges and trailing credits.

Accounts Receivable

• Aging by calendar month or 30/60/90/120 days with optional future column for extended terms.
• Multiple partial payments per invoice with retention of date and amount detail.
• Payment history with invoice detail available in customer inquiry provides display similar to manual card system.
• Flexible aging reports in summary and detail.
• Posts accounts receivable payments directly to Dynamo or MAS90 general ledger.

Accounts Payable

• Interfaces with Purchase Order Processing to ensure payment matches purchase price.
• Prevents duplicate payments to same purchase or invoice number.
• Quick, comprehensive vendor inquiry tells you when you paid, what you paid, and how it was distributed to the General Ledger.  Select vendors by company name, first or last name of multiple vendor contacts, vendor#, phone# or zip code.  Automatic assignment of new vendor numbers.
• Automatic payment selection can select invoices eligible for a cash discount.
• Checks print on laser or ink jet printer with high-quality printer font, lines and shading.
• Optional monthly reports balance to General Ledger.
• Integrated bank statement reconciliation.

General Ledger

• Applications are integrated and post to the General Ledger automatically.
• Easy-to-use General Ledger Inquiry with display of month summary and transaction details.
• Transactions can be posted to any open accounting period.
• Supports multiple locations.
• Provides Transaction Report, Trial Balance, and Financial Statements.

Dynaweb

• Provides 24x7 internet access capabilities for your customers to track order shipments, print copies of invoices, check stock, display order history, and display A/R statement of account.
• Option to enable placing sales orders online.

Shipment Management

• Interfaces with UPS WorldShip, Federal Express Shipment Manager, and Endicia (US Postal Service) software.
• Automatically posts freight charges (and any insurance or handling fees) to invoice.
• Supports most UPS shipping methods including ground, second and next day air, 3-day select, and hundred weight.
• Dynamo Sales Order Inquiry and Dynaweb provides tracking numbers, package weights, and charges.

Rental Processing

• Adds capability to rent products by the hour, day, week, month, or longer.
• Automatic monthly billing for products remaining on rent.
• Support for both serialized and non-serialized items.
• Support for fuel used based on tank capacity and regular/diesel fuel type.

Fixed Asset Accounting

• Provides mechanism to track assets, both fixed assets, and rental fleet.
• Calculation of depreciation for book, tax, alternative minimum tax, and ACE.
• Interfaces with serialized inventory.
• Posts Depreciation monthly to Dynamo General Ledger.

Transfer Order Processing

• Manual and automated generation of transfer orders to move product from one location or warehouse to another.
• Manages inventory commitments and on order quantities.
• Automates posting to general ledger inventory accounts.

Dynascan

• Use wireless hand-held scanners to run a paperless warehouse
• Receive purchase or transfer orders
• Put-away received merchandise
• Pick and Pack sales orders, transfer orders, and vendor returns
• Physical Inventory